Who we are

The Braintree & Bocking Constitutional Club (the Club) collects, uses and is responsible for certain personal information about you. This means that we are responsible as ‘controller’ of that personal information for the purposes of General Data Protection Regulation.

The personal information we collect and use

In the course of running the Club, we collect and retain personal information when you provide it to us. This may include your name, address and other contact details, and other information provided on your Membership application and membership renewal forms.

How we use your personal information

We process information about you:

  • to administer your membership of the Club and your use of its facilities and to enable you to take part in its activities

  • to comply with legal, regulatory and corporate governance obligations and good practice
  • for operational reasons, such as recording transactions, training and quality control
  • for statistical analysis
  • to analyse purchasing preferences and improve services
  • to communicate with you.
  • The legal basis for this processing is that: it is necessary to enable us to provide membership benefits, to comply with our legal obligations or to achieve legitimate purposes of the Club.

    Who we share your personal information with

    We may disclose and exchange information with the Association of Conservative Clubs and law enforcement agencies and regulatory bodies for the above reasons.

    We will not share your personal information with anybody else.

    Whether information has to be provided by you, and if so why

    You must provide us with this information so that you can be a member of the Club.

    How long your personal information will be kept

    We will keep the information during your membership of the Club and for six years after it ends.

    Your rights

    Under the General Data Protection Regulation, you have a number of important rights, free of charge. In summary, those include rights to:

    • fair processing of information and transparency over how we use your personal information

    • access to your personal information and other information which this Privacy Notice aims to give you

    • require us to correct any mistakes in your personal information which we hold

    • require the erasure of your personal information in certain situations

    • object in certain other situations to our continued processing of your

      personal information

    • otherwise restrict our processing of your personal information in certain circumstances.

    For more information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation. If you would like to exercise any of those rights, please:

    • email, call or write to The Secretary of the Club ;

    • let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill); and

    • let us know the information to which your request relates.

    Keeping your personal information secure

    We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
    We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

    How to complain

    We hope that we will be able to resolve any query or concern you raise about our use of your information directly with you.
    The General Data Protection Regulation also gives you right to lodge a complaint with the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: [0303 123 1113].

    Changes to this privacy notice

    This privacy notice was published on 22nd October, 2018 and last updated on 1st November, 2018.
    We may change this privacy notice from time to time. When we do we will inform you via email and the Club noticeboard.

    How to contact us

    Privacy Notice October 2018 Please contact the Club Secretary, if you have any questions about this privacy notice or the information we hold about you by sending an email to
    conclub@braintreeconclub.co.uk. or in writing to The Braintree & Bocking Constitutional Club, the Great House, Great Square, Braintree CM7 1TY or calling 01376 323302.