Name and Objectives of the Club
1.The Club shall be called the Braintree and Bocking Constitutional Club. It shall be a political club, intended for the advancement of the Conservative cause in the district, and to afford the members the advantage of social intercourse.
2. Candidates for membership need not be voters, but must be persons professing Conservative principles, and must not be less than 17 years of age.
3.Candidates for membership must be proposed and seconded by members who themselves have been members for a least twelve months and elected by the Committee. The names of Candidates with those of their Proposers and Seconders must be posted on the Club Notice Board for a period of at least fourteen days.
4.Every Candidate for membership shall sign the following declaration:
“I the undersigned, being a Candidate for election, do hereby declare that I am a Conservative and a Supporter of the Conservative Party and I will abide by the Rules and Bye-Laws of the Club. On admission to membership I will not knowingly, whether by word or deed, do anything prejudicial to the interests of the Conservative Party of the Club. I agree that any default in the observance of this pledge shall justify the Committee in terminating my membership of the Club.” and on election shall be supplied with a copy of the Club Rules and advised of their 12 month probation period.
The Committee reserves the right to call Candidates for interview before election. If a Candidate does not appear before the Committee when required to do so, or send a satisfactory excuse for not doing so, the Club shall cease to proceed with the election.
5. Any member, who is of the opinion that any Candidate so proposed would not be a desirable member, shall inform the Secretary in writing who shall communicate the objection to the Committee.
6.No Candidate elected by the Committee shall be deemed to be a member of the Club, or participate in its privileges and benefits, until they have paid an enrolment fee and their first subscription.
Special Classes of Membership – Life Members
7.The Committee shall have power to elect as Life Members those members who have rendered valuable service to the Conservative cause or the Club. The Committee shall have power to terminate at any time the Life Membership of any member so elected if, in their opinion, it is desirable in the interests of the Club.
8.Life Members shall be entitled to the full rights and privileges of membership without payment of any subscriptions.
9.No Life Member shall be eligible for any elected position in the Club.
10.For so long as the Club is a member of the Association of Conservative Clubs Limited, members of Inter-Affiliated Clubs may, on presentation of their Inter-Affiliated card, be admitted to the Club premises.
Members of Inter-Affiliated Clubs may have intoxicating liquor supplied to them by or on behalf of the Club for consumption on the premises. All such members must abide by the rules, regulations and by-laws of the Association and of the Club.
11. Every member shall have the privilege of introducing a guest or guests, for whose conduct they shall be responsible. Any guest living within a radius of ten miles of the Clubhouse shall be introduced to the privileges of the Club in exchange for a donation per visit. The Committee will recommend the level of this donation. Guests must be signed in the guest book by the responsible member on the occasion of each visit. The Steward and bar staff are authorised to collect monies and ensure the guest book is signed.
The following shall not be admitted as guests:
(a) Former members previously expelled from the Club.
(b) Any person who has had their application for membership rejected.
12.Visitors from unaffiliated clubs or other groups who visit the Club to take part in an organised collective activity sponsored by the Club may be supplied with intoxicating liquor for consumption on the Club premises.
Resignation of Membership
13. Any member wishing to resign must send a written notice to the Secretary, together with the subscription due up to the date of its taking effect, and shall thereupon cease to be a member.
Change of Address
14.Any member changing their address shall notify the same to the Secretary immediately.
15. The Committee, prior to the 31st October each year, shall fix the subscription to the Club for the ensuing year. Any increase in the subscription shall reflect the current economic climate of the time. Members’ subscriptions shall be payable in advance on the 1stJanuary in every year. Any member whose subscription is more than one month in arrears shall be liable to have their name erased from the list of members, and on such erasure, shall cease to be a member. No member shall be entitled to vote at any General Meeting unless all subscriptions due up to the date of such meeting shall have been previously paid.
16.Every member shall produce the receipt for his or her subscription, or card of membership, whenever called upon to do so by any person authorised by the Committee to make such demand on the Club premises.
17.No rejected Candidate shall again be proposed as a member until the expiration of twelve months from the date of such rejection.
18.No person who shall have been expelled from this or any other club affiliated to or Inter-Affiliated with the Association of Conservative Clubs Limited, shall ever again be proposed as a Candidate, or make use of the Club premises, except by consent of the Committee.
19.No person, who has at any previous time been a members of the Club, shall be eligible for re-election before the period of one year therefrom has elapsed, unless they pay all subscriptions, otherwise due from them had they not ceased to be a member.
20. The Committee shall have power to reprimand, suspend, or expel any member who infringes any Rule or whose conduct, in or out of the Club premises, shall in its opinion be prejudicial to the Conservative cause, or to the character and interests of the Club. Any such suspension of a member shall be for a period not exceeding one year. Any members guilty of conduct likely to endanger the welfare, unanimity or good order of the Club, or whose political opinions or whose actions are found to be inconsistent with the Rules of the Club shall be expelled by the Committee.
21.Any member of the Committee shall be empowered to order the immediate withdrawal of any member whose conduct on the Club premises is in conflict with the Rules of the Club, and who, after warning, persists therein. The matter must be reported to the Committee at a meeting, which must be held within fourteen days of the committal of the alleged offence. Any such member shall have no right of re-entry to the Club premises until summoned to appear before the Committee.
22. At their next regular meeting the Committee shall, in all cases other than as provided for in Rule 21 above, consider any complaint or complaints against a member. The Committee shall be empowered to require the member concerned to withdraw from the facilities of membership upon receipt of the notice summoning them to appear before the Committee in accordance with Rule 23. The withdrawal from the facilities shall remain in force until the date of the meeting to which they shall be summoned.
23. No member shall be reprimanded, suspended or expelled without being first summoned before the Committee, and full opportunity afforded to them to defend themselves, nor unless a majority of at least three-quarters of the Committee then present vote for their being reprimanded, suspended or expelled. The decision of the Committee shall be final.
24. Should the member fail to appear before the Committee having given no prior reasonable explanation for this failure, their case can proceed and be dealt with by the Committee in the absence of the member.
25. Notwithstanding the foregoing, the Committee shall not be obliged to summons a member to appear before them in respect of an offence of which the member has already been convicted and sentenced by a court of law.
26.No betting, abuse of alcohol or drugs, bad language, or disorderly conduct shall be permitted on Club premises.
27.It shall be the duty of any member of the Club to take every available means for putting a stop to the offences as defined in Rule 26 above and to report them forthwith to the Committee through the Secretary.
28. Any infringement of these Rules will render the member offending liable to be dealt with by the Committee under Rule 20.
29.The property of the Club shall be vested in the Trustees for the time being of the Club who shall be (save in the case of a Trust Corporation) not less than three and not more than five in number. A new Trustee or new Trustees shall be nominated by resolution of the members at a General Meeting and upon such resolution being passed the Trustees shall appoint the person(s) so nominated to be new Trustee(s) and shall assign and convey the said property to them.
30.The Trustees shall hold all property from time to time coming into their possession upon the trusts declared in the Deed of Declaration of Trust dated the 31st day of December 1947.
31.1 The Committee shall have sole control and, subject to these Rules, regulate the control and management of the affairs of the Club. The Committee shall have power from time to time to make bye-laws for the proper regulation of the Club.
31.2 The General Committee shall have the power subject to the consent of the Trustees and any consent required by law to borrow money and to charge all or any part of the property of the Club with repayment of the money so borrowed.
32. The Officers of the Club shall consist of a President, Chairman, two Vice-Chairmen, Secretary, and a Treasurer.
33.The President, Chairman, Secretary, and Treasurer shall be elected annually by ballot at the Annual General Meeting. The Vice-Chairmen shall hold office for two years with the senior Vice-Chairman in length of service retiring each year and shall be eligible for re-election. If both Vice-chairmen have served for the same period, the one to retire shall be selected by the Chairman by lot. One Vice-Chairman shall be elected by ballot at the Annual General Meeting. By election as aforesaid the President, Chairman and two Vice-chairmen shall be elected members of the Committee and shall hold office therein for the purpose of Rule 31 above.
34.The General Committee shall consist of:-
(a) eight members who shall each hold office for two years, four of whom shall be elected annually by ballot at the Annual General meeting.
(b) The Officers elected to the General Committee in accordance with Rule 33 above.
The four senior General Committee members in length of service shall retire each year and shall be eligible for re-election. If two or more members have served for the same period those to retire shall be selected by the Chairman by lot.
The General Committee shall meet at least once per month and four members shall form a quorum.
35.The General Committee may appoint, from among the members of the General Committee, Sub-Committees for special purposes. Such Sub-Committees shall remain in Office during the pleasure of the General Committee. The powers of the Sub-Committee shall be limited to the general purpose for which they are appointed. The Sub-Committees shall have no power to pledge the credit of the Club without the special sanction of the General Committee. The members of such Sub-Committees shall be appointed by the General Committee out of members elected to the GeneralCommittee and shall go out of office on ceasing to be members of the General Committee. Unless specifically directed by the General Committee the Sub-Committees shall meet at least once every twelve weeks.
36.The General Committee shall have power from time to time to co-opt other members of the Club to serve on the General Committee and on its Sub-Committees until the next Annual General Meeting. The number of the members co-opted to the General Committee shall not exceed four in number. The number of members co-opted to any Sub-Committee shall not exceed two in number.
37. No Resolution passed by the General Committee shall be rescinded unless notice shall have been given at a previous meeting of the General Committee of intention to propose such a rescission.
38. Any member of the Committee being absent from three consecutive meetings of the Committee shall, unless they send a written explanation which the Committee deem satisfactory, cease to be a member of the Committee.
39.The Treasurer shall be responsible for seeing that all monies received by any officer or employee of the Club are duly paid into the Club’s bank at least once a week. The Treasurer shall also see that all debts of the Club are paid as directed by the Committee. Any payments by cheque shall be signed by three authorised signatories. The Treasure shall, when required to do so by the Committee, produce the Paying-in Book and Bank Statements for inspection showing that the foregoing duties have been carried out and will also present, on a regular basis, a summary thereof.
40.The Treasurer shall keep such accounts, documents and other papers of the Club, not otherwise kept by the Secretary, in such manner and for such purposes as the Committee may direct.
41.The Treasurer shall be responsible for the preparation of the annual statements of Income and Expenditure and Balance Sheet.
42. The Treasurer shall maintain a register of contractual commitments, which shall be available at all Committee meetings.
43.The Secretary shall, on all occasions in the execution of the office, act under the superintendence, control and direction of the Committee.
44.The Secretary shall keep such documents and papers of the Club, including a register of deeds, in such a manner as the Committee may direct.
45.The Secretary shall keep upon the Club premises a register of the names and addresses of the Club members and a record of the latest payment of their subscription.
46.The Secretary shall ensure that the Club is registered with the appropriate Authorities under the provisions of current Licensing legislation.
47.The Secretary shall ensure that all licences, that may be required in respect of the Club facilities and the pursuance of Club activities, are renewed in due time.
48. The Secretary shall be supplied by the Committee with copies of the Rules and shall be bound to deliver a copy thereof to any member on demand on such payment as the Committee may from time to time determine.
49.The Secretary shall carry out such duties as are reasonably incidental to the office.
50. The Secretary shall ensure that the Club’s insurance policies are renewed in due time.
Election of Officers and Committee Members
51.Every Candidate for office shall be proposed and seconded by two members entitled to vote. The current subscription must have been paid and the Candidate must have been a member for the previous twelve months, and be not less than 18 years of age.
52. Each member of the Club shall have one vote for each vacancy, and no member shall give more than one vote to any Candidate.
53.The Secretary shall post a notice on the Club Notice Board at least three weeks prior to the day appointed for the commencement of the ballot. The notice shall invite the nomination of Candidates for the positions of Committee members or Officers of the Club. The notice shall remain posted for fourteen days.
54.The names of all Candidates for office in the Club, together with the names of their Proposers and Seconders, shall be posted on the Club Notice Board. The names shall be posted seven clear days before the day appointed for the commencement of the ballot and shall remain so posted until the result of the ballot has been declared.
55.All Candidates for election shall, if they so wish, have the opportunity to introduce themselves to the members of the Club at the Annual General Meeting prior to the ballot.
56.The Committee shall appoint three scrutineers to carry out the ballot under their direction, and the result of the ballot shall be declared at the Annual General or Extraordinary General Meeting.
No Officer or Committee member of the Club or Candidate may be appointed a scrutineer.
57.In the case of a tie between two or more Candidates, the Chairman of the meeting shall decide the issue by drawing lots.
The names thus drawn shall be declared duly elected.
58.If a member is elected for two Offices, the member shall choose which Office they wish to fill.
The unsuccessful Candidate with the highest number of votes shall fill the vacancy thus arising. If there shall be no such Candidate, the Office shall be filled by the method prescribed in Rule 36 above.
62.An Annual General Meeting of the members of the Club shall be held at least once in every year, and fifteen months must not elapse without a General Meeting. At the Annual General Meeting a report from the Committee on the affairs of the Club, and the accounts of the Club made up to December 31st, of the previous year, duly audited, shall be presented. Copies of the accounts shall be made available to members of the Club at the Annual General Meeting. The Club Officers and Committee for the ensuing year shall be elected, and any other necessary business transacted. Twelve members shall form a quorum.
63.The Secretary shall give 28 days notice of the date of the Annual General Meeting by posting a notice on the Club Notice Board. Notice of any motion for inclusion in the Agenda of the Annual Meeting must be submitted in writing to the Secretary within fourteen days of the posting of the notice summoning the meeting.
64.At least seven days notice, including an Agenda, of every General Meeting shall be sent by post by the Secretary to every member of the Club. In the case of an Extraordinary General Meeting, such notice shall specify the object for which such meeting was called.
65.The Committee may call an Extraordinary General Meeting of the Club at any time. The Committee shall be required to call such meetings on receiving a written request so to do. Thirty members of the Club or not less than one-fifth of the members, whichever is less, must sign the written request. All signatories must be entitled to attend and vote at the General Meeting. Members of the Committee may not be signatories to such a request.
66.The Committee, or any person authorised by them, shall have power to give orders to tradesmen and others for goods and other things necessary for carrying out the purpose of the Club. Nothing in this Rule shall empower the Committee, or any person authorised by it, to incur expenditure except such as is consistent with the purposes for which the Club is established.
67.No claim will be recognised or paid for any work done or for any goods supplied to the Club, without an order from the Committee, or from any person authorised by it.
68. Members of the Club shall be entitled to contract with the Club for supply by them of goods and services, but shall not participate in any discussion or vote upon any motion relative thereto, at a Committee meeting, Sub-Committee meeting, or a General Meeting of the Club.
69. The Club shall be supplied with newspapers, publications and amusements, as the Committee may from time to time direct.
70.No member shall at any time take away from the Club the newspapers, periodicals, or any other property of the Club, unless such member has authority from the Committee or Secretary so to do.
71.Any person damaging the property of the Club shall make good the damage to the satisfaction of the Committee.
72. Neither the Club nor its employees nor officers shall be held responsible for the loss or damage to any article brought into the Club by a member or visitor.
73. The Club premises shall be open on weekdays from 9.00 a.m. to 11.15 p.m. and on Sunday from 12.00 noon to 2.15 p.m.
The Committee shall have the power to vary the times of opening and closing the Club by resolution of the Committee.
(Note. By resolution of the Committee the Club premises shall be closed on Monday and open on Tuesday to Saturday from 11.00 a.m.)
Hours of Supply
74.The permitted hours for the supply of intoxicants shall be such as may from time to time be fixed by the Committee in accordance with the provisions of the current Licensing legislation and exhibited on the Club Notice Board.
75.In no case shall a person under the age of 18 years consume or be served with intoxicating liquor on the Club’s premises.
Amendment of Rules
76.Any Rule of the Club may be rescinded or amended or any new Rule made by a resolution carried by two thirds of the votes cast at a General Meeting or by postal ballot is so called. The decision to hold a postal vote shall rest solely with the Committee.
77.Propositions for any amendment of Rules must be submitted in writing to the Committee at least six weeks prior to the date of a General Meeting, and shall be posted on the Club Notice Board at least twenty-eight days before the meeting. No proposition other than one from the General Committee shall be taken into consideration unless supported by thirty members who shall attach their signatures to such notice.
78.One ballot paper, where applicable, shall be sent to every member together with the notice for the meeting. The Committee shall provide the opportunity for consolidated written arguments both for and against the proposed amendments to be included with the ballot paper.
79.In these Rules, including this Rule, unless the subject matter or context are inconsistent therewith:
(a) words importing the singular or plural shall include the plural or singular respectively.
(b) unless the contrary intention appears, words denoting the masculine gender shall be deemed to include the feminine.
(c) The Club means the Braintree and Bocking Constitutional Club.
(d) Committee means the General Committee.